Ramapo Wildcats Soccer
Manage your contacts and integrate your web site for greater efficiencies.
The Problem/Opportunity: The Ramapo Wildcats soccer club determined that they needed a better way to communicate with their players, parents and sponsors. They also needed to improve the way they recruited new players to tryout for their teams.
The Challenge: There was no centralized database of membership information available to the Ramapo Wildcats soccer club.
- the information was kept by the coaches on pieces of paper, in documents and in spread sheets
- a structured contact management solution became critical to the growth of this organization
- the solution had to be simple enough to be managed by volunteers with limited computer skills
The Solution: The Membership Management Solution from Ewing Consulting included
- designing the database elements for managing the contact information
- defining reports needed by the club's leadership to better manage the club including
- name and address listings in various formats
- team rosters for submission to the regional soccer organization
- contact listings for the players and coaches
- forms to manage tryouts and the follow up contacts with participants
- attrition analysis to determine which players were leaving the club and why
- customizing the popular ACT! contact management solution to manage the data and produce the proper reports
- providing the input documents to collect the existing name and address information for automatic entry into the centralized data base
- integrating the online registration process with the database
- training club volunteers on the use of the customized Membership Management Solution
The Results: The database is working with the initial contact information. The integrated online registration is ready for use during the next tryout season. The club continues to consolidate its membership information into the centralized solution.
Get Started! with Ewing Consulting to enhance the way your communicate with and to enhance you communications with your clients, prospects, partners or membership.